E-Leave System Malaysia: Manage Employee Leave Online

Quick answer: An e-leave system lets employees apply for leave online, sends the request to the approving officer, and keeps leave information visible without a trip to the HR office. Million HRM is a cloud HR system that offers e-leave through a web browser or mobile app, plus a time clock and scheduling, and it syncs attendance data to Million Payroll.

Why paper and spreadsheet leave tracking breaks down

Leave forms get lost, balances sit in one person’s spreadsheet, and managers approve time off without seeing who else is away. Every query about “how many days do I have left?” lands on HR. The result is wasted admin time and, sooner or later, a payroll mistake when leave and attendance records do not match.

Leave entitlements your system needs to track in Malaysia

The Employment Act 1955 sets minimum entitlements for the employees it covers. Your contracts may offer more.

Leave type	Minimum under the Employment Act
Annual leave	8 days (under 2 years of service), 12 days (2 to under 5 years), 16 days (5 years or more)
Sick leave (no hospitalisation)	14, 18 or 22 days by the same service bands
Hospitalisation leave	Up to 60 days a year, inclusive of the sick leave above
Maternity leave	98 consecutive days
Paternity leave	7 consecutive days for married male employees

Confirm current figures with the Ministry of Human Resources, as entitlements can be amended.

What Million HRM offers for e-leave

According to the Million HRM page, the e-leave module is designed so that:

Employees apply for leave electronically through a web browser or mobile app
Approving officers approve applied leave online
The process is paperless, convenient, fast and easy
All leave information is instantly available online
Employees do not need to check leave balances with the HR department
An all-in-one leave and event calendar supports better management

Million HRM is a cloud software, so you and your employees can access it anytime, anywhere, from any device.

How a leave request flows

The employee submits a leave application in the browser or mobile app.
The respective approving officer reviews and approves it online.
Leave information is available online straight away, with no need to ask HR.
Leave and events appear in the shared calendar, so managers can plan cover.
Attendance data can be synced to Million Payroll for the pay run.

More than leave: time clock and scheduling

Time Clock. Calculating working hours and OT by hand takes time. Million HRM’s time clock is meant to cut the work involved in calculating employee working hours and to reduce human error and fraud.

Scheduling. The scheduling feature is designed to decrease the time you spend building schedules, and employees receive notifications by mobile app and email.

Payroll integration. Million HRM integrates with Million Payroll, so attendance data can sync across. Our pages on Million Payroll and Million’s payroll system show the other side of that workflow.

Setting up e-leave in your business

Before you switch on any system, settle these points on paper:

Your leave policy for each leave type, including who qualifies for what
Who approves leave for each team or department
Your public holiday and company event calendar
How leave balances will be carried over from your old records
A short briefing for staff and approvers on how to apply and approve

For wider context, read our guides to HR systems in Malaysia, HRM software for small business and the features of modern HRM software. If payroll deductions are next on your list, see EPF, SOCSO and PCB calculation in Malaysia.

Frequently asked questions

What is an e-leave system?

An e-leave system lets employees apply for leave online and lets approvers approve it electronically, replacing paper forms and keeping leave information available online.

Can employees apply for leave from their phones in Million HRM?

Yes. Million HRM’s e-leave is designed for applications through a web browser or mobile app, and the software is cloud-based so it can be accessed from any device.

Does Million HRM connect to payroll?

Yes. Million HRM is integrated with Million Payroll, and attendance data can be synced from HRM to payroll.

Where can I see Million HRM pricing?

The Million HRM page has a View Pricing link that goes to the HR Million site. You can also email sales@million.my or call +607-520 3434.

See Million HRM for yourself

Explore the Million HRM software page to see e-leave, time clock and scheduling, then contact Million Software at sales@million.my or +607-520 3434 to talk through your team’s needs.